Freelancer billing
Freelancer Invoice Guide: What to Include Before You Send It
A good freelancer invoice makes it obvious who did the work, what was delivered, how much is due, and when payment is expected. Use this short checklist before sending an invoice to a client.
1. Identify both parties
Include your business or trading name, contact details, and the client name and billing address. If a client has a purchase order or billing reference, add it near the invoice number.
2. Describe the work
Use clear line items such as website design sprint, copy editing, consulting session, or monthly retainer. A short description helps the client approve the invoice without opening a separate project document.
3. Show the calculation
List quantity, rate, subtotal, tax, discounts, and the final total. Hourly work should show hours and the hourly rate; fixed-price work should show the agreed deliverable.
4. Set payment expectations
Add an issue date, due date, accepted currency, and payment terms such as Net 15 or Net 30. Include payment instructions that match the method you have agreed with the client.
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